This privacy notice aims to give you information on how Prospergate Capital Ltd (“the Company”) collects and processes your personal data through your use of this website, including any data you may provide through this website when you sign up to the member section or when you sign up to receive our newsletter.
This website is not intended for children and we do not knowingly collect data relating to children.
It is important that you read this privacy notice together with any other privacy notice or fair processing notice we may provide on specific occasions when we are collecting or processing personal data about you so that you are fully aware of how and why we are using your data. This privacy notice supplements the other notices and is not intended to override them.
The Company is the controller and responsible for your personal data.
The Kind of Information Collected
During our course of business the personal data will be collected and may include:
- Identity details confirmation documents such as passport and/or ID which will reflect your name and other information such as job title, residential address, telephone number, mobile phone number, fax number and email address;
- Financial data, which necessary for processing payments, including credit/debit card numbers, bank account, security code numbers and other related billing information;
- Further financial and/or business information necessarily processed in a project or client contractual relationship with the Company or voluntarily provided by you, such as instructions given, payments made, requests and projects;
- Information collected from publicly available resources, integrity data bases and credit agencies where this is relevant to the services offered to you;
- Further identity data such as marital status, date of birth, passport number, photographic identification and gender if legally required for KYC/compliance purposes or relevant and significant litigation or other legal proceedings against you or a third party related to you and in interaction with you;
- Other personal data regarding your preferences where it is relevant to services that we provide; and/or
- Details of your visits to our premises.
The Way your Personal Information is Collected
Your personal data may be collected in a number of circumstances, including:
- When you or your organisation browse, make an inquiry or otherwise interact on our website;
- When you or your organisation requires the provision of services.
- By means of automated technologies or interactions. As you interact with our website, we may automatically collect Technical Data about your browsing actions and patterns. We may collect this personal data by using cookies, [server logs] and other similar technologies.
In some circumstances, your personal data may be obtained from a third party source, for example, from other organisations with whom you have dealings, government agencies, an information or service provider or from a publicly available record.
Failure to Provide Personal Information
As a general principle, you will provide us with your personal data entirely voluntarily; there are generally no detrimental effects for you if you choose not to consent or to provide personal data. However, there are circumstances where the Company cannot take action without certain of your personal data, for example because the collection of personal data is required to process with your instructions or orders or to carry out a legally required compliance screening. In such cases, it will not be possible for us to provide you with any services without first obtaining the relevant personal data and we will notify you accordingly.
The Way your Data is Used
Your personal data may only be used for the following purposes (“Permitted Purposes”):
- Providing services requested that relate to our offered services;
- Managing and administering ,processing payments, accounting, auditing, billing and collection, support services;
- Compliance with our legal obligations (such as record keeping obligations), compliance screening or recording obligations (e.g. for anti-money laundering, financial and credit check and fraud and crime prevention and detection purposes), which may include automated checks of your contact data or other information you provide about your identity against applicable sanctioned-party lists and contacting you to confirm your identity in case of a potential match or recording interaction with you which may be relevant for compliance purposes;
- Analyse and improve our services and communications to you;
- Protecting the security of and managing access to our premises, IT and communication systems, preventing and detecting security threats, fraud or other criminal or malicious activities;
- For monitoring and assessing compliance with our policies and standards;
- To identify persons authorized to trade on behalf of our clients, customers, suppliers and/or service providers;
- To comply with our legal and regulatory obligations and requests anywhere in the world, including reporting to and/or being audited by national and international regulatory bodies;
- To comply with court orders and exercises and/or defend our legal rights; and
- For any purpose related and/or ancillary to any of the above or any other purpose for which your personal data was provided to us.
Where you have expressly given us your consent, we may process your personal data also for communicating with you through the channels you have approved to keep you up to date on the latest legal developments, announcements, and other information about our services, products and technologies (including client briefings, newsletters and other information) as well as our events and projects.
With regard to marketing-related communication, we will – where legally required – only provide you with such information after you have opted in and provide you the opportunity to opt out anytime if you do not want to receive further marketing-related communication from us. We will not use your personal data for taking any automated decisions affecting you or creating profiles other than described above.
Depending on for which of the above Permitted Purposes we use your personal data, we may process your personal data on one or more of the following legal grounds:
- Because processing is necessary for the performance of a client instruction or other contract with you or your organisation;
- To comply with our legal obligations (e.g. for compliance purposes); or
- Because processing is necessary for purposes of our legitimate interest or those of any third party recipients that receive your personal data, provided that such interests are not overridden by your interests or fundamental rights and freedoms.
In addition, the processing may be based on your consent where you have expressly given that to us.
Your personal data may be shared if you are a client of the Company, or are contracted to or are an agent of a client of the Company, we may disclose your personal data to:
- Our affiliates or subsidiaries providing our offered services;
- If we have collected your personal data in the course of providing services to any of our clients, we may disclose it to that client, and where permitted by law to others for the purpose of providing those services;
- We may share your personal data with companies providing services for money laundering checks, credit risk reduction and other fraud and crime prevention purposes and companies providing similar services, including financial institutions, credit reference agencies and regulatory bodies with whom such personal data is shared;
- We may share your personal data with courts, law enforcement authorities, regulators or lawyers or other parties where it is reasonably necessary for the establishment, exercise or defense of a legal or equitable claim, or for the purposes of a confidential alternative dispute resolution process;
- We may also instruct service providers within or outside of the company, domestically or abroad, e.g., to process personal data for the Permitted Purposes on our behalf and in accordance with our instructions only. The Company will retain control over and will remain fully responsible for your personal data and will use appropriate safeguards as required by applicable law to ensure the integrity and security of your personal data when engaging such service providers.
Otherwise, we will only disclose your personal data when you direct us or give us permission, when we are required by applicable law or regulations or judicial or official request to do so, or as required to investigate actual or suspected fraudulent or criminal activities.
Personal Data About other People that you Provide us
In addition to our legal duties to keep your information confidential in the course of offering services, the Company will take appropriate technical and organisational measures to keep your personal data confidential and secure in accordance with our internal procedures covering the storage, disclosure of and access to personal data. Personal data may be kept on our personal data technology systems or in paper files.
Personal Data Update
If any of the personal data that you have provided to us changes, for example if you change your email address or if you wish to cancel any request you have made of us, or if you become aware we have any inaccurate personal data about you, please let us know by sending an email to [email protected]. We will not be responsible for any losses arising from any inaccurate, inauthentic, deficient or incomplete Personal Data that you provide to us.
We will only retain your personal information for as long as necessary to fulfill the Permitted Purposes or you withdraw your consent in accordance with applicable law (where applicable). We will, in particular, retain your personal data where required for the Company to potentially assert or defend against legal claims until the end of the relevant retention period or until the claims in question have been settled or by virtue of obligations that we have under national or European law.
To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.
Promotional Offers from Us
We may use your Identity, Contact, Technical, Usage and Profile Data to form a view on what we think you may want or need, or what may be of interest to you. This is how we decide which products, services and offers may be relevant for you (we call this marketing).
You will receive marketing communications from us if you have requested information from us or purchased [goods or services] from us [or if you provided us with your details when you entered a competition or registered for a promotion] and, in each case, you have not opted out of receiving that marketing.
The GDPR provides the following rights to you:
The right to be informed
The right of access
The right to rectification
The right to erasure
The right to restrict processing
The right to data portability
The right to object
Rights in relation to automated decision making and profiling.
- Subject to certain legal conditions, you have the right to request a copy of the personal data which we hold about you, to have any inaccurate personal data corrected and to object to or restrict our using of your personal data. You may also make a complaint to us if you have a concern about our handling of your personal data.
If you wish to do any of the above please send an email to [email protected]. We may request that you prove your identity by certain acts (e.g. by providing us with a copy of a valid means of identification) in order for us to comply with our security obligations and to prevent unauthorized disclosure of data. We reserve the right to charge you a reasonable administrative fee for any manifestly unfounded or excessive requests concerning your access to your data, and for any additional copies of the personal data you request from us.
Any requests or complaints received will be examined and a reply shall follow in a timely manner. If our response is not satisfactory, or if you wish, you may take your complaint directly to the Data Protection Commissioner Office, the Republic of Cyprus’ supervisory authority at:
1 Iasonos Street,
1082 Nicosia, Cyprus
Tel.: +357 22 818 456
Fax: +357 22 304 565
E-mail: [email protected]